Virtual workspaces are now a common feature in business communication. Having a secure video and chat platform is vital, as it gives teams the power to connect and innovate within a safe digital environment. But how safe are these tools, and how important is that safety to the employees and overall operations of enterprise companies?  

Why the experience platform is necessary 

Having a smart and flexible platform that supports all enterprise communications is absolutely vital — and it needs to be safe from any security risk.  Modern enterprises must offer their teams the tools to communicate anywhere using any device, and if the Coronavirus pandemic has spotlighted one business trend that will certainly continue, it’s the dramatic increase in online meetings and the digital office.   

There’s no going back to a workplace that doesn’t prominently include video conferences, virtual staff meetings, remote check-ins, and web-based chat.  The benefits of modern enterprise software are many and important.  The question, then, isn’t whether video and chat tools should be optimized, it’s how to do it safely and effectively. 

The risks are real if your communication isn’t secure 

The recent security breaches on meetings prove that virtual meetings can go dramatically wrong if not properly protected.  Personal information can be shared, your meetings could be hijacked from outside, sensitive data could be stolen, and time, money, and your organization’s reputation can be squandered. Such disruptions have plagued a spectrum of virtual spaces including online classes, local government meetings, and religious gatherings, garnering an FBI warning and putting the question of security in the spotlight in the process.  
 

In the case of Zoom, numerous cases of “Zoombombing” exposed holes in both the company’s software and their messaging around privacy protection, putting a dent in what has been a narrative of amazing growth for the company.    

For enterprise companies, the scope of risk extends beyond individual privacy and impacts the level of service they can provide to the industries they serve, which demand a premium level of transparency and compliance.  There simply isn’t room for error when it comes to choosing a video and chat platform.  

Data security solutions 

Video and chat capabilities are safe when they are safeguarded properly. It starts with the right encryption for your enterprise needs.  Many chat and communication services use end-to-end encryption, which can only be read by the sender and recipient of a message, making it popular with organizations that don’t need to record, archive, or audit their meetings and chat data.   

For enterprise companies, including those dealing with financial and government clients, there is the additional requirement of maintaining compliance with security standards and regulations.  The ability to archive all electronic communications, including chat apps and video messaging, isn’t some minor security feature. It’s required by law.  Failure to do so can mean hefty fines, legal consequences, and irreparable reputational damage.   

This added layer of responsibility makes the archiving and auditability prowess of any enterprise encryption very important.  You want a secure video and chat platform that comes bundled with the kind of encryption that meets not just your security needs but the regulatory needs of the industries you serve.  

So, are video meetings and chats safe?  Yes, they are, as long as you choose a communication tool that has rock-solid security — and auditability.  Join a secure, industry-compliant meeting today. Join Sametime

 

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Digital Solutions | August 26, 2021
Announcing HCL Sametime Meetings’ support for Chrome WebRTC Unified Plan
HCL is pleased to announce the general availability of HCL Sametime 11.6 IF1, our latest interim fix release for Meetings. It is now available for download on FlexNet, HCL’s License & Delivery Portal.  Why is this IF release important to all Sametime v11.X customers using Meetings? Chrome M93 support and a lot of other critical fixes, including UX enhancements, UI improvements and multiple bug fixes to improve your overall Sametime Meetings and Chat experience. For more details, please check out the full fix list published here. Support for Chrome WebRTC Unified Plan:  Google has completely transitioned Chrome's WebRTC implementation from the Plan B SDP format to the Unified Plan, starting with Chrome M93 version. See Google’s announcement here.  What does this mean for Sametime Premium customers using Meetings? Prior to HCL Sametime 11.6 IF1, Chrome browser support (for Meetings) is based on the Plan B SDP format.   By upgrading Sametime to 11.6 IF1, Meetings now uses the WebRTC Unified Plan SDP format.   For information on how this impacts HCL Sametime 11.5 and 11.6 deployments, please read this article. Therefore, HCL strongly encourages all Sametime v11.X customers and business partners using Meetings to upgrade their Sametime Meeting servers to continue to enjoy a great Video Meetings and Chat experience on the latest Chrome browser. The details of how to upgrade your HCL Sametime environments to our latest release can be found here. Ginni Saini, Sametime Product Manager, HCL Software  Disclaimer – HCL’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at HCL’s sole discretion. Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision. The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code or functionality. Information about potential future products may not be incorporated into any contract. The development, release, and timing of any future features or functionality described for our products remains at our sole discretion. Performance is based on measurements and projections using...
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Digital Solutions | August 23, 2021
HCL Sametime Meetings’ support for Chrome WebRTC Unified Plan
The HCL Sametime team wants everyone to be aware of the pending Chrome change related to conformance with the WebRTC standard that will impact Sametime Meetings. This change is scheduled to take affect with the M93 update of the Chrome browser, currently targeted for Aug 31, 2021.  We are actively working on putting finishing touches to our next interim release to support the Unified Plan for Sametime Meetings. We plan to release it in the upcoming weeks, after we have finished testing the changes across all supported browsers listed here.  In the meantime, please plan to upgrade your Sametime 11.5 and 11.6 Meetings deployments using our documentation found here.  For information on how this impacts HCL Sametime 11.5 and 11.6 deployments, please read this article.  If you have any questions or need further details, don't hesitate to reach out to our support team!  HCL Sametime Product Team Disclaimer – HCL’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at HCL’s sole discretion. Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision. The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code or functionality. Information about potential future products may not be incorporated into any contract. The development, release, and timing of any future features or functionality described for our products remains at our sole discretion. Performance is based on measurements and projections using standard HCL benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multi programming in the user’s job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here.
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Digital Solutions | April 1, 2021
Exciting New HCL Sametime Features Released Today
Today marks a major milestone in our commitment to helping create the digital office our teams need to get work done, be more efficient, and collaborate effectively with colleagues. We are thrilled to announce 6 new features for your favorite meetings and chat solution: New filters in video settings: Animations will make it appear as if you are focusing intently, even if you are checking your phone or surfing the web  Awards show mode: Music will automatically fade in when the meeting goes past the scheduled end time — or attendees can activate it manually to drown out someone who is being dominating and annoying  Picture-in-picture pet mode: A new setting allows for you to have your camera display one window for you, and one window for your pet (who only seems to wander around or bark when you have meetings with management)  Social media security settings: A custom notification will display if you are sharing your screen and distractedly attempt to go over to the browser tab that has Facebook open  New AI integrations: When you suddenly are asked a question in a meeting when you weren’t paying attention, you can summon Siri or Alexa to answer it for you — run through a special Sametime voice-matching filter set up to sound like you  New audio settings: Less embarrassing, pre-set sounds, such as water running or a carn horn honking, will be auto played to drown out toilets flushing or family members yelling in the background.    Happy April Fool’s Day. Of course, this was a joke! But you know what’s no joke? The upcoming global premiere of the newest version of HCL Sametime on June 7. And, the fact that Sametime beats the competition — hands-down. Let us show you how.  
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